OK SCCA Board Meeting – 04 March 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance
Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
David Brosius
Shelby Fitzsimmons
Ruben Sedillo
Connor Pruitt
Kevin Knop
Open Meeting
Read Meeting Minutes
Treasurer’s Report
Checking: $3,974.30
Savings: $9,210.25
Petty Cash: $100.00
On Mar-2, 2019 Shawn Adams, Stephen Sharp, and Roger Knop met at The Bank of Oklahoma to perform some savings account housekeeping. We attempted to add Shawn Adams and Stephen Sharps as owners, but were halted due to the need of all current owners needing to sign the documentation. The three in attendance were permitted to sign the documentation which was then parked until Danny Thomas provide the final required signature. Danny will stop in the bank within the next week.
After discussing Registered Agent services with multiple national and multiple local providers, Davis Law firm looks to be the best solution for us. They will perform the service for a charge of $100 per year. They will also be on retainer for us in the case we would even need any additional legal help as long as we keep $100 in a trust account.
Motion to acquire Davis Law for ongoing Registered Agent service fees and retainer.
Passed by Majority.
Roger Knop had the Secretary of State do a document search and acquired certified copies of our Certificate of Incorporation.
These have been uploaded to our Google Drive in the Treasurers section.
Our 2018 Taxes have been processed and filed with their respective entities.
Roger Knop has been met with several (4) phishing attempts from what they are trying to pass off as “Stephen Sharp” to make payments to a “vendor”. I relayed this info each time to Stephen for a simple FYI. I believe the attempts are a product of our meeting minutes being both public and in text format. We may want to start uploading our minutes as PDF’s…change online names and numbers to an image instead.
David Brosius will upload the contact information from meeting minutes as a non-searchable document.
Motion to Accept: Stephen Sharp
Seconded: Kevin Knop
Road Race Report:
Danny Thomas – Super Tour hosted by AVRG event at Hallett. Looking for volunteers. Will post on facebook
Motion to Accept: Brent Wilson
Seconded: Roger Knop
Rally Report:
Stephen – NEOKLA is having an event set up by Bob Seelig. Date TBD. Location: Big Cabin, Ok
Shawn – Rally Cross MidDiv: Bob Seelig is MidDiv Rallycross Steward. RallyCross Nationals is in Iowa
Motion to Close: Kevin Knp
Seconded: Roger Knop
Autocross Report:
Stephen got new shoes. More excited than Shawn.
Annual Tech is this weekend 3/9. MSR is being updated to include every event. Facebook events will be posted this week.
Timing and scoring has been tested and ready to go for the year.
No duplicate numbers due to software. Numbers to be locked in starting at Annual Tech
Multiple media mediums will be used to cover information.
Presented flyer card w/ schedule and new magnet trophies.
Motion to Close: Shawn Adams
Seconded: Brent Wilson
Old Business
Notes: Cones, Waivers, have been ordered.
Shawn discussed with Taylor Dewitt for photograph & edit pictures
Motion to vote on: Taylor to photograph 4 Events for $400, which includes 2 edits per car. If more than 4 events, Taylor will receive a waived entry fee to provide 1 edit per car.
Passed by majority
Motion to vote on: Spend up to $50 per month for hotspot data and up to $160 for one-time purchase of equipment.
Passed by Majority.
Vote to purchase 3 helmets at $95 per helmet.
Passed by Majority
Headsets will be available at Test & Tune. There are 7 headsets to be tested.
Pronto software has been updated. Two events can be held in one day to allow simpler scoring. New scoreboard has been tested.
Trailer communications have been tested with excellent signal with Polaris equipment.
Filing cabinet will be ordered this week.
Stephen Sharp: Vet Motorsports is a stand-alone organization. They are anticipating to be at the first event. They provide ride-alongs with their members and will provide entry cost to Veterans. Stephen will keep communications with their organization.
Motion to Close: Shawn Adams
Seconded: David Brosius
New Business
Jessica Thompson & Michael Mansfield presents info on potential MAPS 4 motorsports. There is a MAPS4 idea suggestion. Attendance at City Council would be excellent to show support, please wear orange.
Possibilities: Autocross, drag, drifting, open-wheel, rally, stock, touring
If you would like to support, please go to https://www.okc.gov/government/maps-4/submit-your-idea
https://www.facebook.com/events/282373312685492/
If you would like to be more involved, please email jessica@loxwoodrealestate.com
EVO School is in Salina, Ks. April 12th weekend.
http://evoschool.com/
Motion to Close: Ruben Sedillo
Seconded: Shelby Fitzsimmons
Adjournment
Motioned to Adjourn: Roger Knop
Seconded: Kevin Knop
Next Meeting 4/1/2019