Category: 2019 Meeting minutes

2 Dec 2019 / 7:00 PM / Rudy’s on Memorial

BOD in Attendance

Stephen Sharp	Present
Shawn Adams	Present
Roger Knop	Present
Brent Wilson	Present
David Brosius	Present
Shelby Fitzsimmons	Absent
Ruben Sedillo	Present
Connor Pruitt	Present
Kevin Knop	Present

Open Meeting

Read Meeting Minutes

Treasurer’s Report

	Last Month	Current	Delta
Checking	$9,928.82	$9,452.53	($476.29)
Savings	$10,716.76	$10,717.64	$0.88
Petty Cash	$100	$100	$0

Roger has obtained the “Certificate of Good Standing” and 990-N (Federal Taxes). Brent will need to update the directory. The “Certificate of Good Standing” is done annually, submitted by Treasurer.

The “Charter”, secretary will gather information and RE to sign. BOD to submit to SCCA Nationals.

Report Accepted

Club Race Report:

Kevin – A few items regarding Bryce Cornet.
Input from Kevin
Report Accepted

Rally Report:

The Billings event took place and went well.
Discussion among BOD regarding duties for committee chairs. Looking for people who are interested in chair positions.

Autocross Report:

Stephen – No events have occured.

Report accepted.

Old Business

Stephen – The packet & menu (Tex-Mex) is set for January 11th, 6:30 pm.
Shawn – Trophies have been ordered within budget.
Stephen – Organizing for the banquet will start. Stephen to send out initial email to Remington Park.

Accepted.

New Business 

Appointed positions by RE: Autocross Chair, Rally Chair, Road Race Chair (Brent look up in by-laws), 9th BOD position (to be approved by BOD)

Roger – Last year the banquet costs was approximately $3,000.
Shawn – Door prizes for the banquet so far: dyno pulls, ceramic coatings, other small items.
Shawn is the liaison for the Mid Div. OKSCCA will not host a MidDiv in 2020.

A person came forward looking for opening up a Chapter in Enid. No contact after initial contact.

Report Accepted.

Adjournment 

Meeting Adjourned.

Next Meeting 

1/11/2020 @ Banquet

4 Nov 2019 / 7:00 PM / Rudy’s on Memorial

BOD in Attendance

Stephen Sharp	Present
Shawn Adams	Present
Roger Knop	Present
Brent Wilson	Present
David Brosius	Present
Shelby Fitzsimmons	Absent
Ruben Sedillo	Present
Connor Pruitt	Present
Kevin Knop	Present

Open Meeting

Read Meeting Minutes

Treasurer’s Report 

	Last Month	Current	Delta
Checking	$10,238.24	$9,928.82	($309.42)
Savings	$10,715.85	$10,716.76	$0.91
Petty Cash	$100	$100	$0

 Report Accepted

Club Race Report:

Roger – A few items regarding Bryce Cornet.

 Bryce has been busy the last 30 days with the SCCA Runoffs and being accepted to participate in the Mazda Road to 24 Shootout later this year.

 On Oct-13, Bryce participated in the SCCA Runoffs @ Virginia International Raceway where he earned the pole position in qualifying during the week. Light rain was anticipated on race day, so the team set the car up for intermediate rain.  Bryce had a comfortable lead through the first portion of the race, then the skies opened and flooded the track. Fighting the setup that was not suited for the heavy rain, he drove his Texas Autosports Formula Mazda to a 4th Place Finish. He did however have the fastest lap of the race. Congratulations Bryce!

 On Oct-31 Bryce was invited to the Mazda Road to 24 Shootout. The Shootout, scheduled for December 3-4 at the Michelin Laurens Proving Grounds in Mountville, South Carolina, will award the winner with a $100,000 scholarship to compete in the 2020 Battery Tender® Global Mazda MX-5 Cup. Bryce is currently seeking sponsors and opportunities in both open-wheel and Sports Car series, so this is a great opportunity for him.

 Report Accepted

Rally Report:

Rallycross this weekend at Billy Bob’s hosted by NeOkla. The event is near Billings, Ok.

Autocross Report:

Stephen – Event 11 had 60 entries. Overall, great event. Great way to end the season. 

Joint event with NeOkla in Stroud “Turnpike Showdown” 

43 entries that had run with OkScca previously. About 7x total entries. NeOkla is wanting to do more joint events.

Plan to continue “Turnpike Showdown” Potential to include Neosha in the future.

Report accepted.

Old Business 

Shawn – Social gathering is postponed until next year. 

Stephen – Organizing for the banquet will start. Stephen to send out initial email to Remington Park.

Vote: Remove Shelby Fitzsimmons from BOD effective January 1, 2020. Vote taken: Ayes have it 

Election results:

New Board Members to start two-year term on January 1, 2020 are:

Mark Grissom, Kevin Knop

New Treasurer to start one-year term on January 1, 2020 is:

Roger Knop

New Secretary to start one-year term on January 1, 2020 is:

Brent Wilson

New Assistant Regional Executive to start one-year term on January 1, 2020 is:

Jim Feinberg

New Regional Executive to start one-year term on January 1, 2020 is:

Mark Jenson

Accepted.

New Business 

Shawn – Working with Edmond Trophies for final count & design. Working on information to send out as a mailer. Need ideas for prizes at the banquet.

Report Accepted.

Adjournment 

Meeting Adjourned.

Next Meeting 

12/2/2019

7 Oct 2019 / 7:00 PM / Rudy’s on Memorial

BOD in Attendance

Stephen Sharp	Present
Shawn Adams	Present
Roger Knop	Present
Brent Wilson	Present
David Brosius	Present
Shelby Fitzsimmons	Absent
Ruben Sedillo	Present
Connor Pruitt	Present
Kevin Knop	Absent

Open Meeting

Read Meeting Minutes

Treasurer’s Report 

	Last Month	Current	Delta
Checking	$11,405.72	$10,238.24	($1,167.48)
Savings	$10,714.97	$10,715.85	$1.88
Petty Cash	$100	$100	$0

 Need to deliver $2,000 check to Physician’s Choice Hospice from Event 8.

Report Accepted.

Club Race Report:

Kevin – Bryce Cornet, a Club Racer from our region, is participating in the 2019 SCCA National Championship Runoffs. Bryce is driving a new Texas Motorsports Formula Mazda car at this event. He will be qualifying during the week (10/8, 10/9, & 10/10), with the Formula Mazda group racing on Sunday the 13th at 4:00 PM EST 

Report Accepted

Rally Report:

NA

Autocross Report:

Stephen – Paul Martinez designed course. 61 Entries. About 5 OKSCCA members went to TMS event. Tyler & WB took 1 & 2 in CAMC

Next event is this weekend.

Last event is the NeOkla event at Stroud on October 20th. Link to register is on their website. 

Report accepted.

Old Business 

Shawn – Social Gathering will be after the last event, prior to end of year banquet in January. Event details have been modified to include bringing your lunch to events.

Accepted.

New Business 

David B – After voting, it would be good to have a report on participation.

Report Accepted.

Adjournment 

Meeting Adjourned.

Next Meeting 

11/4/2019

16 Sept 2019 / 7:00 PM / Rudy’s on Memorial

BOD in Attendance

Stephen Sharp	Present
Shawn Adams	Present
Roger Knop	Present
Brent Wilson	Present
David Brosius	Present
Shelby Fitzsimmons	Absent
Ruben Sedillo	Absent
Connor Pruitt	Present
Kevin Knop	Present

Open Meeting

Read Meeting Minutes

Treasurer’s Report 

	Last Month	Current	Delta
Checking	$7,493.81	$11,405.72	$3,911.91
Savings	$10,713.15	$10,714.97	$1.88
Petty Cash	$115	$100	($15)

 Approximately $1,900 to donate Physician’s Choice Hospice from Event 8.

Report Accepted.

Club Race Report:

NA

Report Accepted

Rally Report:

NA

Autocross Report:

Stephen – Event yesterday had 66 timed entries in the morning. An incident occured with damage to a vehicle. WB sent in the incident report to Nationals.

Brent – Possibly putting in the budget next year to get better coolers. 

Next event is Sept 29th. Will need a truck for help with set up.

Report accepted.

Old Business 

NA

Accepted.

New Business 

David B – High brightness monitor would be nice for display. 

Not likely due to congregation around the trailer and timing is already online.

David B – Requesting $100 for additional stickers.

Approved by RE

Minor adjustment in grid layout.

Stephen – Motion to having Nomination Meeting after next meeting (Oct 7th). Motion approved.

2 Board Members, Secretary, Treasurer, Regional Executive, Vice President, Appointee by RE

It is recommended to bring your lunch. Options are to be explored for lunch set up next year.

Discussion to have a more condensed event. Maybe 8 runs at a shorter course (40 seconds) or 6 runs at 60 seconds courses.

Shawn – Looking at a social gathering this fall. 

Report Accepted.

Adjournment 

Meeting Adjourned.

Next Meeting 

10/7/2019

01 July 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance

Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
David Brosius
Ruben Sedillo
Connor Pruitt
Kevin Knop

Open Meeting
Read Meeting Minutes
Treasurer’s Report

Last Month                Current                     Delta
Checking      $5,585.20                $7,493.81             $1,908.61
Savings       $10,712.27                $10,713.15                       $0.88
Petty Cash        $110                             $115                             $5
Report Accepted.

Club Race Report:
Time Trial event was on 6/31. Total of 12 drivers. SM had 3 attendees. There was a red one, it was good. Connor attended and had a great time. Similar requirements as running with autocross.

Event at Heartland Raceway 7/20-21.
Report Accepted
Rally Report: NA

Autocross Report:
Shawn – MidDiv turnout. Sat: 59, Sun: 66. Average turnout from regulars. The weather slightly impacted the event, but ran well besides that. Everyone did a great job with their worker duties.

Next event is July 7th. Push to try and get people to pre-register.
A makeup event with Neokla is 10/20. Neokla is hosting the event.
Report accepted.

Old Business
Banner/signage for trailer is no longer being considered.
Accepted.

New Business
Minutes to be posted on the website after they are approved. okscca.com
Report Accepted.

Adjournment
Meeting Adjourned.
Next Meeting
8/5/2019

03 June 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance

Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
Connor Pruitt
Kevin Knop

Open Meeting
Read Meeting Minutes
Treasurer’s Report

Last Month                      Current                      Delta
Checking                $4,887.43                $5,585.20                 $697.77
Savings                    $9,211.49                $10,712.27               $1,500.78
Petty Cash                 $110                              $110                                0

Report Accepted.
Club Race Report:
NA

Rally Report:
NA
Autocross Report:
Shawn – Event 5 postponed. Too many members in leadership roles were not able to attend. Low early-signup due to air show, regional, and WCWS.
Communication with NEOKLA for a makeup event at Stroud.
Now is the time to start thinking about leadership positions that you may want to be involved with next year.
There is a new porta-potty company. It required us to have to hire an emergency company and raised cost. Investigating new companies.
The minimum event participants is 34. We will still need to cross-train on timing, safety, etc.
Discussion around new event locations.
Report accepted.

Old Business
NA

New Business
Mark Grissom – Numbers need to be visible & contrast vehicle color.
Report Accepted.
Adjournment
Meeting Adjourned.
Next Meeting
7/1/2019

06 May 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance

Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
David Brosius
Shelby Fitzsimmons
Connor Pruitt

Open Meeting
Read Meeting Minutes
Treasurer’s Report

* Checking Account: $4,887.43
* Savings Account: $9,211.49
* Petty Cash: $110.00

Roger: Online payments was surveyed. Decision to not allow digital payments on day-of event.
Phishing attempts continue. Be careful with emails.

Motion to Accept: Stephen Sharp
Seconded: Kevin Knop
Club Race Report:
NA

Motion to Accept: Brent Wilson
Seconded: Roger Knop
Rally Report:
Shelby: Potential site for local event has been found. Information will be passed to Bob Seelig.
Motion to Close: Brent Wilson
Seconded: Shawn Adams
Autocross Report:
Shawn – Event 2 had 72 participants. Grid layout will continue to be evaluated. Workers will have color coordinated vests:
Yellow – Course
Orange – Safety
Blue – Grid
Green – Waiver
Next local event is May 19th. Tulsa has an event at Stroud the 12th.
OK MidDiv is at the end of June. There will not be a banquet this year.
Bill McCreight reported back from EVO school & Wichita event on new ideas.
Yellow cones will be corner captain markers.
New helmets have been acquired.
Motion to Close: David Brosius
Seconded: Roger Knop

Old Business
Ruben still investigating trailer banner.
Brent – Developed Membership Retention Program with Danny. Still reviewing. Will send off to Shawn & Stephen to implement.
Road race & Time Trials discussed. SCCA has a program
Motion to Close: Shawn Adams
Seconded: Kevin Knop
New Business
NA

Motion to Close: Brent Wilson
Seconded: Stephen Sharp
Adjournment
Motioned to Adjourn: Brent Wilson
Seconded: Ruben Sedillo
Next Meeting
6/3/2019

01 April 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance

Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
David Brosius
Ruben Sedillo
Kevin Knop

Open Meeting
Read Meeting Minutes
Treasurer’s Report

Checking: $4,722.67
Savings: $9,210.88
Petty Cash: $115.00

Roger has contracted Davis Law as the region’s registered agent. The registered agent is the contact person for official legal issues, if they do arise, for the club.

Motion to Accept: Stephen Sharp
Seconded: Kevin Knop
Road Race Report:
Stephen – Super Tour event was last weekend. Bryce Cornet won the event in Formula Mazda and set a record lap time.

Motion to Accept: Brent Wilson
Seconded: Roger Knop
Rally Report:
None
Motion to Close:
Seconded:
Autocross Report:
Shawn – Great first event, good moods. Event 1 was very smooth. Shawn is thankful. Scoring issues are corrected to reflect separate classing
68 Drivers
Event 3 is cancelled due to scheduling conflict with Remington Park’s “Extreme races”(Ostrich Race). Notification will be made after Event 2.

Abbey – Plenty of people reaching out for pictures, drones are not allowed above active sites.
Stephen thought he found a pog.
And… Shawn is excited.
Safety vests for photographers were discussed.
Additional timing board was successful. Headsets were used and had mixed results. Will continue testing.
Radios will be assigned to worker positions.
Efforts will be made to try and have PAX classes run together in the afternoon. Abbey to run example scenarios.
Discussion of using a 3rd party app to collect funds for walk-ups. (e.g. Venmo, Paypal)
Roger is Shawn’s personal hero. <3

Motion to Close: David Brosius
Seconded: Roger Knop

Old Business
Notes: Data card and plan have been purchased and used successfully. Cones, Waivers, have been ordered. Filing cabinet has been received.
Trailer will be measured for a banner. Live timing website will installed on trailer.
Motion to Close: Shawn Adams
Seconded: Kevin Knop
New Business
Discussion of new grid layouts to assist in preventing non-members entering grid. Potential new layout at a future event.

Brent – Start a Member Retention Program. Will be presented at next meeting.
Shawn – MidDiv is in June. If any sponsorship/donation opportunities, please bring them forward. Approximately 75 attendees. Karts will be allowed at MidDiv if Safety Steward is available.

Motion to Close: Brent Wilson
Seconded: Stephen Sharp
Adjournment
Motioned to Adjourn: Brent Wilson
Seconded: Ruben Sedillo
Next Meeting
5/6/2019

 

OK SCCA Board Meeting – 04 March 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance

Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
David Brosius
Shelby Fitzsimmons
Ruben Sedillo
Connor Pruitt
Kevin Knop

Open Meeting
Read Meeting Minutes
Treasurer’s Report

Checking: $3,974.30
Savings: $9,210.25
Petty Cash: $100.00

On Mar-2, 2019 Shawn Adams, Stephen Sharp, and Roger Knop met at The Bank of Oklahoma to perform some savings account housekeeping. We attempted to add Shawn Adams and Stephen Sharps as owners, but were halted due to the need of all current owners needing to sign the documentation. The three in attendance were permitted to sign the documentation which was then parked until Danny Thomas provide the final required signature. Danny will stop in the bank within the next week.

After discussing Registered Agent services with multiple national and multiple local providers, Davis Law firm looks to be the best solution for us. They will perform the service for a charge of $100 per year. They will also be on retainer for us in the case we would even need any additional legal help as long as we keep $100 in a trust account.
Motion to acquire Davis Law for ongoing Registered Agent service fees and retainer.
Passed by Majority.

Roger Knop had the Secretary of State do a document search and acquired certified copies of our Certificate of Incorporation.
These have been uploaded to our Google Drive in the Treasurers section.

Our 2018 Taxes have been processed and filed with their respective entities.

Roger Knop has been met with several (4) phishing attempts from what they are trying to pass off as “Stephen Sharp” to make payments to a “vendor”. I relayed this info each time to Stephen for a simple FYI. I believe the attempts are a product of our meeting minutes being both public and in text format. We may want to start uploading our minutes as PDF’s…change online names and numbers to an image instead.

David Brosius will upload the contact information from meeting minutes as a non-searchable document.

Motion to Accept: Stephen Sharp
Seconded: Kevin Knop
Road Race Report:
Danny Thomas – Super Tour hosted by AVRG event at Hallett. Looking for volunteers. Will post on facebook
Motion to Accept: Brent Wilson
Seconded: Roger Knop
Rally Report:
Stephen – NEOKLA is having an event set up by Bob Seelig. Date TBD. Location: Big Cabin, Ok
Shawn – Rally Cross MidDiv: Bob Seelig is MidDiv Rallycross Steward. RallyCross Nationals is in Iowa
Motion to Close: Kevin Knp
Seconded: Roger Knop
Autocross Report:
Stephen got new shoes. More excited than Shawn.

Annual Tech is this weekend 3/9. MSR is being updated to include every event. Facebook events will be posted this week.
Timing and scoring has been tested and ready to go for the year.
No duplicate numbers due to software. Numbers to be locked in starting at Annual Tech
Multiple media mediums will be used to cover information.
Presented flyer card w/ schedule and new magnet trophies.
Motion to Close: Shawn Adams
Seconded: Brent Wilson

Old Business
Notes: Cones, Waivers, have been ordered.
Shawn discussed with Taylor Dewitt for photograph & edit pictures
Motion to vote on: Taylor to photograph 4 Events for $400, which includes 2 edits per car. If more than 4 events, Taylor will receive a waived entry fee to provide 1 edit per car.
Passed by majority
Motion to vote on: Spend up to $50 per month for hotspot data and up to $160 for one-time purchase of equipment.
Passed by Majority.
Vote to purchase 3 helmets at $95 per helmet.
Passed by Majority
Headsets will be available at Test & Tune. There are 7 headsets to be tested.
Pronto software has been updated. Two events can be held in one day to allow simpler scoring. New scoreboard has been tested.
Trailer communications have been tested with excellent signal with Polaris equipment.
Filing cabinet will be ordered this week.
Stephen Sharp: Vet Motorsports is a stand-alone organization. They are anticipating to be at the first event. They provide ride-alongs with their members and will provide entry cost to Veterans. Stephen will keep communications with their organization.
Motion to Close: Shawn Adams
Seconded: David Brosius
New Business
Jessica Thompson & Michael Mansfield presents info on potential MAPS 4 motorsports. There is a MAPS4 idea suggestion. Attendance at City Council would be excellent to show support, please wear orange.
Possibilities: Autocross, drag, drifting, open-wheel, rally, stock, touring
If you would like to support, please go to https://www.okc.gov/government/maps-4/submit-your-idea
https://www.facebook.com/events/282373312685492/
If you would like to be more involved, please email jessica@loxwoodrealestate.com

EVO School is in Salina, Ks. April 12th weekend.
http://evoschool.com/
Motion to Close: Ruben Sedillo
Seconded: Shelby Fitzsimmons
Adjournment
Motioned to Adjourn: Roger Knop
Seconded: Kevin Knop
Next Meeting  4/1/2019