Month: July 2019

01 July 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance

Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
David Brosius
Ruben Sedillo
Connor Pruitt
Kevin Knop

Open Meeting
Read Meeting Minutes
Treasurer’s Report

Last Month                Current                     Delta
Checking      $5,585.20                $7,493.81             $1,908.61
Savings       $10,712.27                $10,713.15                       $0.88
Petty Cash        $110                             $115                             $5
Report Accepted.

Club Race Report:
Time Trial event was on 6/31. Total of 12 drivers. SM had 3 attendees. There was a red one, it was good. Connor attended and had a great time. Similar requirements as running with autocross.

Event at Heartland Raceway 7/20-21.
Report Accepted
Rally Report: NA

Autocross Report:
Shawn – MidDiv turnout. Sat: 59, Sun: 66. Average turnout from regulars. The weather slightly impacted the event, but ran well besides that. Everyone did a great job with their worker duties.

Next event is July 7th. Push to try and get people to pre-register.
A makeup event with Neokla is 10/20. Neokla is hosting the event.
Report accepted.

Old Business
Banner/signage for trailer is no longer being considered.
Accepted.

New Business
Minutes to be posted on the website after they are approved. okscca.com
Report Accepted.

Adjournment
Meeting Adjourned.
Next Meeting
8/5/2019

03 June 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance

Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
Connor Pruitt
Kevin Knop

Open Meeting
Read Meeting Minutes
Treasurer’s Report

Last Month                      Current                      Delta
Checking                $4,887.43                $5,585.20                 $697.77
Savings                    $9,211.49                $10,712.27               $1,500.78
Petty Cash                 $110                              $110                                0

Report Accepted.
Club Race Report:
NA

Rally Report:
NA
Autocross Report:
Shawn – Event 5 postponed. Too many members in leadership roles were not able to attend. Low early-signup due to air show, regional, and WCWS.
Communication with NEOKLA for a makeup event at Stroud.
Now is the time to start thinking about leadership positions that you may want to be involved with next year.
There is a new porta-potty company. It required us to have to hire an emergency company and raised cost. Investigating new companies.
The minimum event participants is 34. We will still need to cross-train on timing, safety, etc.
Discussion around new event locations.
Report accepted.

Old Business
NA

New Business
Mark Grissom – Numbers need to be visible & contrast vehicle color.
Report Accepted.
Adjournment
Meeting Adjourned.
Next Meeting
7/1/2019

06 May 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance

Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
David Brosius
Shelby Fitzsimmons
Connor Pruitt

Open Meeting
Read Meeting Minutes
Treasurer’s Report

* Checking Account: $4,887.43
* Savings Account: $9,211.49
* Petty Cash: $110.00

Roger: Online payments was surveyed. Decision to not allow digital payments on day-of event.
Phishing attempts continue. Be careful with emails.

Motion to Accept: Stephen Sharp
Seconded: Kevin Knop
Club Race Report:
NA

Motion to Accept: Brent Wilson
Seconded: Roger Knop
Rally Report:
Shelby: Potential site for local event has been found. Information will be passed to Bob Seelig.
Motion to Close: Brent Wilson
Seconded: Shawn Adams
Autocross Report:
Shawn – Event 2 had 72 participants. Grid layout will continue to be evaluated. Workers will have color coordinated vests:
Yellow – Course
Orange – Safety
Blue – Grid
Green – Waiver
Next local event is May 19th. Tulsa has an event at Stroud the 12th.
OK MidDiv is at the end of June. There will not be a banquet this year.
Bill McCreight reported back from EVO school & Wichita event on new ideas.
Yellow cones will be corner captain markers.
New helmets have been acquired.
Motion to Close: David Brosius
Seconded: Roger Knop

Old Business
Ruben still investigating trailer banner.
Brent – Developed Membership Retention Program with Danny. Still reviewing. Will send off to Shawn & Stephen to implement.
Road race & Time Trials discussed. SCCA has a program
Motion to Close: Shawn Adams
Seconded: Kevin Knop
New Business
NA

Motion to Close: Brent Wilson
Seconded: Stephen Sharp
Adjournment
Motioned to Adjourn: Brent Wilson
Seconded: Ruben Sedillo
Next Meeting
6/3/2019

01 April 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance

Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
David Brosius
Ruben Sedillo
Kevin Knop

Open Meeting
Read Meeting Minutes
Treasurer’s Report

Checking: $4,722.67
Savings: $9,210.88
Petty Cash: $115.00

Roger has contracted Davis Law as the region’s registered agent. The registered agent is the contact person for official legal issues, if they do arise, for the club.

Motion to Accept: Stephen Sharp
Seconded: Kevin Knop
Road Race Report:
Stephen – Super Tour event was last weekend. Bryce Cornet won the event in Formula Mazda and set a record lap time.

Motion to Accept: Brent Wilson
Seconded: Roger Knop
Rally Report:
None
Motion to Close:
Seconded:
Autocross Report:
Shawn – Great first event, good moods. Event 1 was very smooth. Shawn is thankful. Scoring issues are corrected to reflect separate classing
68 Drivers
Event 3 is cancelled due to scheduling conflict with Remington Park’s “Extreme races”(Ostrich Race). Notification will be made after Event 2.

Abbey – Plenty of people reaching out for pictures, drones are not allowed above active sites.
Stephen thought he found a pog.
And… Shawn is excited.
Safety vests for photographers were discussed.
Additional timing board was successful. Headsets were used and had mixed results. Will continue testing.
Radios will be assigned to worker positions.
Efforts will be made to try and have PAX classes run together in the afternoon. Abbey to run example scenarios.
Discussion of using a 3rd party app to collect funds for walk-ups. (e.g. Venmo, Paypal)
Roger is Shawn’s personal hero. <3

Motion to Close: David Brosius
Seconded: Roger Knop

Old Business
Notes: Data card and plan have been purchased and used successfully. Cones, Waivers, have been ordered. Filing cabinet has been received.
Trailer will be measured for a banner. Live timing website will installed on trailer.
Motion to Close: Shawn Adams
Seconded: Kevin Knop
New Business
Discussion of new grid layouts to assist in preventing non-members entering grid. Potential new layout at a future event.

Brent – Start a Member Retention Program. Will be presented at next meeting.
Shawn – MidDiv is in June. If any sponsorship/donation opportunities, please bring them forward. Approximately 75 attendees. Karts will be allowed at MidDiv if Safety Steward is available.

Motion to Close: Brent Wilson
Seconded: Stephen Sharp
Adjournment
Motioned to Adjourn: Brent Wilson
Seconded: Ruben Sedillo
Next Meeting
5/6/2019