Month: March 2019

 

OK SCCA Board Meeting – 04 March 2019 / 7:00 PM / Rudy’s on Memorial
BOD in Attendance

Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
David Brosius
Shelby Fitzsimmons
Ruben Sedillo
Connor Pruitt
Kevin Knop

Open Meeting
Read Meeting Minutes
Treasurer’s Report

Checking: $3,974.30
Savings: $9,210.25
Petty Cash: $100.00

On Mar-2, 2019 Shawn Adams, Stephen Sharp, and Roger Knop met at The Bank of Oklahoma to perform some savings account housekeeping. We attempted to add Shawn Adams and Stephen Sharps as owners, but were halted due to the need of all current owners needing to sign the documentation. The three in attendance were permitted to sign the documentation which was then parked until Danny Thomas provide the final required signature. Danny will stop in the bank within the next week.

After discussing Registered Agent services with multiple national and multiple local providers, Davis Law firm looks to be the best solution for us. They will perform the service for a charge of $100 per year. They will also be on retainer for us in the case we would even need any additional legal help as long as we keep $100 in a trust account.
Motion to acquire Davis Law for ongoing Registered Agent service fees and retainer.
Passed by Majority.

Roger Knop had the Secretary of State do a document search and acquired certified copies of our Certificate of Incorporation.
These have been uploaded to our Google Drive in the Treasurers section.

Our 2018 Taxes have been processed and filed with their respective entities.

Roger Knop has been met with several (4) phishing attempts from what they are trying to pass off as “Stephen Sharp” to make payments to a “vendor”. I relayed this info each time to Stephen for a simple FYI. I believe the attempts are a product of our meeting minutes being both public and in text format. We may want to start uploading our minutes as PDF’s…change online names and numbers to an image instead.

David Brosius will upload the contact information from meeting minutes as a non-searchable document.

Motion to Accept: Stephen Sharp
Seconded: Kevin Knop
Road Race Report:
Danny Thomas – Super Tour hosted by AVRG event at Hallett. Looking for volunteers. Will post on facebook
Motion to Accept: Brent Wilson
Seconded: Roger Knop
Rally Report:
Stephen – NEOKLA is having an event set up by Bob Seelig. Date TBD. Location: Big Cabin, Ok
Shawn – Rally Cross MidDiv: Bob Seelig is MidDiv Rallycross Steward. RallyCross Nationals is in Iowa
Motion to Close: Kevin Knp
Seconded: Roger Knop
Autocross Report:
Stephen got new shoes. More excited than Shawn.

Annual Tech is this weekend 3/9. MSR is being updated to include every event. Facebook events will be posted this week.
Timing and scoring has been tested and ready to go for the year.
No duplicate numbers due to software. Numbers to be locked in starting at Annual Tech
Multiple media mediums will be used to cover information.
Presented flyer card w/ schedule and new magnet trophies.
Motion to Close: Shawn Adams
Seconded: Brent Wilson

Old Business
Notes: Cones, Waivers, have been ordered.
Shawn discussed with Taylor Dewitt for photograph & edit pictures
Motion to vote on: Taylor to photograph 4 Events for $400, which includes 2 edits per car. If more than 4 events, Taylor will receive a waived entry fee to provide 1 edit per car.
Passed by majority
Motion to vote on: Spend up to $50 per month for hotspot data and up to $160 for one-time purchase of equipment.
Passed by Majority.
Vote to purchase 3 helmets at $95 per helmet.
Passed by Majority
Headsets will be available at Test & Tune. There are 7 headsets to be tested.
Pronto software has been updated. Two events can be held in one day to allow simpler scoring. New scoreboard has been tested.
Trailer communications have been tested with excellent signal with Polaris equipment.
Filing cabinet will be ordered this week.
Stephen Sharp: Vet Motorsports is a stand-alone organization. They are anticipating to be at the first event. They provide ride-alongs with their members and will provide entry cost to Veterans. Stephen will keep communications with their organization.
Motion to Close: Shawn Adams
Seconded: David Brosius
New Business
Jessica Thompson & Michael Mansfield presents info on potential MAPS 4 motorsports. There is a MAPS4 idea suggestion. Attendance at City Council would be excellent to show support, please wear orange.
Possibilities: Autocross, drag, drifting, open-wheel, rally, stock, touring
If you would like to support, please go to https://www.okc.gov/government/maps-4/submit-your-idea
https://www.facebook.com/events/282373312685492/
If you would like to be more involved, please email jessica@loxwoodrealestate.com

EVO School is in Salina, Ks. April 12th weekend.
http://evoschool.com/
Motion to Close: Ruben Sedillo
Seconded: Shelby Fitzsimmons
Adjournment
Motioned to Adjourn: Roger Knop
Seconded: Kevin Knop
Next Meeting  4/1/2019

OK SCCA Board Meeting – 04 February 2019 / 7:00 PM / Rudy’s on Memorial

BOD in Attendance
Stephen Sharp
Shawn Adams
Roger Knop
Brent Wilson
David Brosius
Shelby Fitzsimmons
Ruben Sedillo
Connor Pruitt
Kevin Knop

Open Meeting
Read Meeting Minutes
Motion to Approve: Shawn Adams
Seconded: Brent Wilson
Treasurer’s Report
● Checking – $ 2,137.83
● Saving – $ 13,209.51
● Petty – $100
On Jan-19, 2019 Danny Thomas, Gary Brown and Roger Knop met at The Bank of Oklahoma to perform some savings account housekeeping. We added Roger Knop and Danny Thomas as owners, then removed Gary Brown, Patricia Topp, and Keith Voyles. Roger would like to add Stephen Sharp and Shawn Adams so that we mirror the checking account owners.
In reviewing the documentation needed for charter renewal (Certificate of Good Standing) Roger found that our listed Registered Agent, Walter Bower, had passed away in 2014. Roger feels that we need to look for a new replacement agent. Roger Knop reached out to the NEOKLA Treasurer, Todd Swain. Todd said that he was not even aware that NEOKLA had a Registered Agent.
· Roger Knop reached out to 2 national providers of Registered Agent services, Wolters Kluwer and Northwest Registered Agents

· Wolters Kluwer has a yearly fee of $319 but offers an online discounted price of $287.10
· Northwest Registered Agents has a yearly fee of $125.00
· Roger reached out to a local OKC firm, Burnett & Brown on Feb-4, but the specific attorney that performs Registered Agent services is out for a few days; they will make a return call when they return to the office Roger is trying to find our State of Oklahoma Certificate of Incorporation.
· Stephen suggested that Brent Wilson reach out to Derek Mason, to see if he has this document
· If Derek does not have this then, Roger will pursue acquiring a certified copy from the State of Oklahoma
Motion to Accept: Stephen Sharp
Seconded: Connor Pruitt
Road Race Report:
Stephen – Danny T. to represent OKSCCA at AVRG (Arkansas Valley Race Group)
Autocross Report:
Inventory of the trailer was on 2/4 by Shawn, Kevin, and Stephen. An inventory list will be uploaded to the Drive of the non-consumables.
Cones were identified as a needed item and have been included in the 2019 Autocross Budget to be voted on by the BOD..
Stephen – Vet Motorsports will be at the first event. Ruben provides details on their purpose.
Brent request they attend the BOD meeting in March to present their organization. Concerns from multiple members in regards to Insurance/Entry/Workers, which will be discussed next meeting after more details are available.
Shawn – Public relations are important and be considerate of phrasing if media is at events.
Best option is to direct any questions to Stephen/Shawn
Brent – Iterates that car class in the morning and PAX in the afternoon. Discussion if the software that is used will allow members to not have to change lettering mid-event for from last year.
Shawn – Still verifying, but looking like lettering can stay the same as last year.
Shawn – A review of the updates to the Autocross Supplements. Brief: Wording changes, class organization, reflects directly by-laws.
Vote on Autocross Supplement – Passes
Majority (Roger, Shelby, Shawn, Stephen, Kevin, David). Abstained (Ruben, Brent, Connor)
Shawn – All business should be done ethically and if possible, remove any conflicts of interest.
Stephen – Second timing display is in 2018 budget and approved.
David – A case would be nice for transport of the displays.
Motion to Close: Brent Wilson
Seconded: David Brosius
Rally Report:
Notes: Stephen – Potential ideas for future events with Neokla (over 1 year)
Stephen appoints David Brosius as Rally Representative to work with Neokla.
Motion to Close:
Seconded:
Old Business
Notes:
Shawn – Headsets have been found.
Roger – Two antennas have been acquired. Testing is still required.
Kevin – House of Kawasaki still researching pricing models. New helmets will be open face
Stephen – Announced Autocross Positions (to be posted)
Shawn – Complimented Brent. He is also as “Quite Excited”
Motion to Close: Shawn Adams
Seconded: David Brosius
New Business
Shawn – Motion to spend up to $200 on promotional items (stickers, cards, etc).
Majority Approved.
Connor – Options to set up merchandising? Shawn – Merchandise can be purchased from Nationals with OKSCCA logos.
Link: https://www.sccagear.com
Katie is in attendance for South Central Region Triumph Registry. She asks if OKSCCA can provide course design & trailer staffing for an event that will be in 2020, most likely at Stroud on a Friday. Will have a date by April 2019.
Board votes on to provide course design and trailer staffing to SCRTR. Monetary discussion to follow.
Majority Approved
Roger – Fees & Update on the Pronto system.
Stephen – Discuss 2019 OKSCCA Budget.
Approved by Majority
Ruben – Potential to have a banner for events. Will investigate this possibility.
Motion to Close: Stephen Sharp
Seconded: Ruben Sedillo
Adjournment
Motioned to Adjourn: Roger Knop
Seconded: Kevin Knop
Annual Tech – March 9th
Try to get other clubs to participate
A photographer will be discussed for promotional material
Action Items
1. Shawn Adams to notify members if lettering can be kept the same.
Next Meeting 3/4/2019