SCCA Oklahoma Region
Board of Directors
2018 Meeting Minutes
December 10, 2018
7:00 – 7:35
Lasf meeting minutes accepted w/o reading
Road race:
News from PRI, 3 groups combined to create time attack. May be good news for time attack for road racing.
Rally:
Neokla actively pursuing a rally cross program. Potential club collaboration in the next couple of years.
Autox:
Champ II and Pro Solo schedules out. Can start making okscca schedule.
Anticipated schedule release in February.
Brent, David close
Old business:
Stephen is handling raffle. Door prize ideas.
Alignment at EuroSport. Purchase 6 alignments from awards budget for door prize.
Mark is handling slideshow.
MSR is active for banquet. Email it out.
Voting can take place on MSR.
Refund of rain out event.
David, Roger
New business:
Election results
Board Members: Shelby F., Ruben Sedillo
Treasurer: Roger Knopp
Secretary: Brent Wilson
Vice: Shawn Adams
Regional Exec: Stephen Sharp
Mark Sprayberry completed 1 of his shadowing for safety stewards. Roger Knopp needs to complete 1 more shadow.
Shawn is excited for next year. Discussed a few new ideas, increased communication.
Mark S. – flyers for next year. Waiting on schedule.
MSR event to purchase helmets.
Brent, Roger
Meeting Adjourned.
November 5, 2018
Checking 7961
13205
Brent, mark
Club race
Mark, Bryce Cornett club racing national championship. Nom for race driver of year.
Stephen, majors schedule for next year.
Mark, David
Solo report
Trophies needed for banquet and which positions qualify.
Mark and Shawn to ready by-laws to determine trophies.
Awards banquet Jan 19.
Roger, mark
Old business
Plan budget for next year with radios, helmets, etc.
Survey monkey needs sent out. Deadline Dec 31st.
Banquet paperwork and set up Motorsports reg page.
Scca property from mark to banquet to raffle.
50/50 action and tv.
Brent,mark
New business
David – off season ideas
New members and new member retention ideas. Club outreach to other clubs. Possible creating a position to be a new member register.
Create list of positions for social media, novice chair, reach out, etc.
Mark will continue training on software.
Brent, David
Meeting adjourned
7:00 – 7:46
Brent Wilson, P.E.
October 1, 2018
Stephen opens the meeting
Darci motions to accept last months minutes without reading.
Greg seconds.
Passes
Treasures report – checking $9,386.22 ; savings $13,204.88
Darci motions to accept
Greg seconds.
Passes
No club report
No road rally report
Solo report
45 timed entries
$1400 check wrote from us. Almost $2000 total for the Maddox Memorial Event
Darci motions to accept
Greg seconds.
Passes
Old business
Talk of a group buy on helmets
Score board, wait until next year.
Cones, next year
Trailer inventory needs to be done soon.
Antenna , needs new, next year
Timing eyes, we do have one pair of backups
Radios
Headsets
New business
Discussing radio edict
Banquet- same food
Voting timeline- November 1st to December 1st
Trophy budget – $2,000
Motion by Mark
Second by Greg
Passes
Darci Motions to close the meeting
Mark Seconds
Passes
Thank you,
Darci Thomas
September 10, 2018
Stephen calls meeting to order
Darci- Motion to skip reading of last month’s minutes
Roger Knop – Seconds
Passes
Solo Report – Event Eight 50 entries. Event Nine 43 entries.
Doing an event in memory of Lewis Durbin’s son.
Discussing the way we have the cars paxed and if we will continue with it
David B. – Motion to accept the solo report
Greg – Second
Passes
Treasure Report – provided by Danny Thomas
Checking – 8297.32
Savings – 13204.10
David – Motion to accept Treasures Report
Greg – Seconds
Passes
Old Business –
Shawn Adams – we need to get 4th and 5th place magnets
Mark Council has in his possession: Old score board, tablets, tv, etc. and we need to get that back.
Roger Knop – Motion to accept
Darci – Seconds
Passes
New Business –
New cones in a future meeting
Possible new lots- anyone is welcome to research and bring to the table
WiFi – Getting it for the club
Discussing doing trailer inventory after the last event
Getting new helmets soon, buying in bulk
Darci – Motion to accept
Greg – Seconds
Passes
Roger – Motion to end the business meeting
Greg – Seconds
Passes
Open Nomination Meeting
Darci – Motion to open
Greg – Seconds
Passes
Stephen opens and goes over the guidelines
R.E.
Stephen Sharp nominated by Darci Thomas
Accepted
Assistant R.E.
Shawn Adams nominated by Darci Thomas
Accepted
Secretary
Brent Wilson Nominated himself
Accepted
Darci Thomas nominated by Stephen Sharp
Accept
Treasure
Roger Knop nominated himself
Accept
Board members (2)
David B. nominated by himself
Accepted
Connor Pruitt nominated by Greg
Accepted
Nick Doolittle nominated by himself
Accepted
Shelby Fitz nominated by Shawn Adams
Accepted
Ruben Sidello nominated by Stephen Sharp
Brent – Motion to close nominations and meeting
Greg – Seconds
Passes
August 2018 – Cancelled due to lack of members able to attend
July 2, 2018
open meeting 7:00
who showed up:
Kevin, danny, greg, roger, mark, stephen, brent, david
solo report:
54 entries,
last event cancelled,
everyone registered for next event refunded from cancelled event,
all people credited on motorsport reg by darci,
mark suggested last event of season is a memorial run for Lewis’s son (more info from mark) votes on by everyone( Mark motion, Stephen second, all voted yes)
motion: mark
second greg
all in favor: all
Danny treasury report:
checking: on paper, 6423.57
savings: on paper, 13201.78
mark: Lewis Durbin go fund me $200 donation
motion: stephen
second: mark
all in favor: all
road rally: no report
motion:
second:
all in favor: all
old buisness:
scoreboard/timers, repositioning to grid and course,
total rough cost 800 to 1000 (already aproved),
magnets on order/shawn will look into doing this cheaper for us (more info later),
motion: Stephen
second: mark
all in favor: all
new business:
job description for roles for next years event committee,
post job descriptions on fb and website for each committee position,
Stephen wants Christmas/awards banquet done before the end of the year/awards done before as well,
Mark’s wifi used for events/we need to figure out what to do next season,
possibly modifying a course halfway through to make it more exciting,
motion: mark
second: greg
all in favor: all
close meeting
motion: mark
second: greg
all in favor: all
June 4, 2018
open meeting
7:10 who showed up: Kevin, Darci, danny, david, greg, roger, all
solo report: mid div results
Danny treasury report: checking: on paper, 8495.10 savings: on paper, 13201.76 motion: tara second: brent all in favor: all
road rally: no report motion: tara second: brent all in favor: all
old buisness: porter potties talk, need to let Stephen deal with it, voting yes for second porter potty in August: greg motioned for vote tara and brent seconded vote all voted yes
everyone freaking out about no chair and vise chair motion: brent second: tara all in favor: all
new business: need to let mark and Stephen know about ordering 2 porter parties starting in august banquet guest speaker? motion: brent second: tara all in favor: all
close meeting motion: tara second: greg all in favor: all
May 7, 2018
open meeting 7:10 54 people attended danny treasury report: checking 7589.78 savings 13201.02
road rally: no report motion: tara second:roger all in favor: everyone
old buisness: porter potty business only keeping what we have, jack on trailer dented, under 50 dollars motion: tara second: roger all in favor: everyone
new business: no vaping/smoking with worker during event, divisionals / overview/ tech overview/ food overview, cost for memberships / refund for veteran’s, contact national board, sign up site for mid divs not showing entry(fixed by mark), safety extra security gaurd( you can leave your car), motion: brent second: kevin all in favor: everyone
close meeting motion: tara second: Kevin all in favor: everyone
Thank you,
Darci Thomas
April 2, 2018
7:10 Stephen S calls meeting to order
Darci T. motions to skip reading last months minutes. Mark C seconds. Motion passes.
7:11 Treasures Report. Read by Danny T. Checking $5,981.70 Savings $13,200.24 Darci motions to approve the treasures report. Roger Knop seconds. Passes.
7:12 Solo Report. 72 attendees at the first event. Discussing MidDivs that we are hosting in May. Discussing the new timing system. Running 1, 3 and 2, 4 at the next event. Darci pushed the fact we need a second portapoty but was tabled. Discussing to pay to not work. Discussing worker assignments. Stephen is wanting all help there at 7am on event morning. Discussing having people learn new positions. Darci motions to close. Roger K seconds. Passes
7:50 Old Business. None. Darci motions to close. Roger K seconds. Passes
7:51 New Business. Trying to get more members to attend. Mark C makes a motion to give Ruben $100 and use it to have club numbers checked out at $20 and get $15 back when returned, ran by tech, white letters. Greg B seconds. Passes. Darci motions to accept new business. Mark seconds. Passes
Meeting closes. Mark motions. Roger seconds. Passes.
March 5, 2018
7:07 Stephen starts the meeting
7:08 Mark motions to skip the reading of last month’s minutes. Darci seconds. Passes
7:09 Danny reads treasures report. Mark motions to accept. Stephen seconds. Passes.
7:10 Club racing report. Danny went to the AVRG meeting. MidDiv time trials new. Pushing being active on social media. Suggested YouTube. Darci motions to accept. Kevin seconds. Passes
7:20 Rally Race discusses no where to Rally here. Stephen motions. Kevin seconds. Passes
7:25 Autocross. Annual tech march 18th noon. Darci will handle food. $500 budget. Portopotties are ordered. Trailer needs to be inventory. Possibly do it at tech. Darci motions to accept. Roger seconds. Passes.
7:35 old business. New solar panels for the trailer. Getting WiFi for the trailer computers. Coffee and Cars went well. Darci motions to accept. Roger Seconds. Passes
7:44 new business. Mark makes a revision of some rules. Mark motions to get approved. Darci seconds. Passes.
Closes the meeting. Darci motions. Kevin closes. Passes.
February 5, 2018
8:04pm Stephen S calls meeting to order
8:05pm Mark C motions to approve and skip reading the last minutes. Darci T seconds. Passes.
8:05pm Treasures Report Darci T motions to approve. Greg B seconds. Passes.
8:06pm Road Racing Report: Danny T will be going to the AVRG and midwestern meeting. Stephen S motions to have $400 for expenses. Darci T. seconds. Passes. Roger K motions to approve. Greg B seconds. Passes.
8:11pm Rally Report: Nothing new.
8:12pm Solo Report: Mark discussing proposed budget. Mark C motions to accept the budget. Brent W seconds. Passes. Mark and Stephen discussing the 2018 racing schedule. Everything but Stroud has been approved. Annual Tech day is March 18th @1pm at Mark’s house. Darci T motions to approve. Roger K seconds. passes
8:30pm Old Business: Nothing new.
8:31pm New Business: David B. motions to budget $120 for bumper stickers. Greg B seconds. Passes. Stephen S motions to appoint Kevin Knop as the 9th board member. Darci T seconds. Passes. Discussing stickers. Discussing trailer options for the future that can stand against the elements. Mark Motions to close the meeting. Brent seconds. Passes.
January 6, 2018 – Meeting at banquet – no minutes available